Amelinus – If you’ve ever been frustrated with organizing your Gmail inbox, then it’s time to turn over a new leaf. However, you’ll probably need some of those emails later, so deleting your entire inbox isn’t a good idea. Luckily, Gmail offers an archiving option that lets you remove all email from your inbox, but still be able to open it at any time.

Read this article to the end to find out how to archive all emails in Gmail at once.

How to Archive All Emails in Gmail

If you’ve been using Gmail for a long time, you probably understand that archiving each email individually can take a lot of time. Luckily, there’s an option that lets you archive all your emails at once, whether they’ve been read or not.

This method is in search engines and Gmail’s powerful filter features. But remember, you can only do this in a browser using the Gmail web client. Here are the steps to take:

  1. Go to the “Inbox” tab on the left side.

  1. Type “in: inbox” in the search field at the top to collect emails from all your categories.

  1. Select the checkbox in the top-left corner, under the “From” tab.

  1. Click the “Select all conversations that match this search” option above the email list.

  1. Navigate to the “Archive” icon next to the checkbox you selected in step 3.

  1. Press “OK” in the pop-up window to confirm the action.

Gmail may take some time to complete archiving depending on the number of emails in your Inbox. You will understand once all the emails are gone from your Inbox folder.

For mobile phone users, you can open Gmail in a browser with the “Desktop mode” feature so that the browser looks like on a PC. This feature is usually found in the settings and options tab. However, the results may differ based on the browser and screen size of the phone. Archiving email using a PC is much easier and simpler.

How to Archive All Old Emails in Gmail

Maybe the blank look of your inbox doesn’t really appeal to you, or maybe you want to keep some of your most recent emails. If so, you can get rid of the old, irrelevant emails, but keep the most recent ones for easy access in your inbox folder. All you have to do is refine your filter by entering the desired time period for archiving the email.

Follow the steps below to archive parts of your inbox:

  1. Select the “Inbox” tab from the left side.

  1. Enter “in: inbox” in the search field to return all emails from various categories to your Inbox.

  1. Type “before:yyyy/mm/dd” in the search field to filter all emails before a certain date. Replace the part in bold with the date you want.

  1. Check the empty box at the top left, under the “From” tab.

  1. Click the “Select all conversations that match this search” option above the email that has been

  1. Press the “Archive” icon in the upper left corner (arrow down).

  1. Confirm the archive by pressing “OK” in the pop-up window.

If you want to archive messages for a certain period, also add the “after:yyyy/mm/dd” as in step 3. For example, truncate a message between January 1, 2020 and June 30, 2021, then write something like this: “ after:2020/01/01 before:2021/06/30.”

What Happens to Archived Emails?

There is no dedicated “Archive” folder in Gmail. So, when you archive an email, it’s moved from the Inbox to the All Mail folder. Simply put, you store emails out of sight, but they won’t be lost forever. So you don’t have to worry.

When deleting an email, it is moved to the Trash folder. Emails from this folder will be permanently deleted after 30 days. Don’t worry though, this doesn’t apply to archived emails. The email will remain in the All Mail folder until you delete it manually.

If you want to access your archived emails, you can use the following methods:

– Open the All Mail folder on the left side

– Type “in:archive” in the search field at the top.

– Search for specific archived emails by entering keywords using the search field feature.

You can archive read or unread emails. If you choose to archive an email without opening it, it will remain unread in the All Mail folder. Similarly, if you add a label to an email before you archive it, the label will still be there. That way, you’ll still find the email you want quickly in the future.

Archived emails will continue to use your storage space because they are not permanently deleted. However, they don’t count towards the total number of read or unread emails in your inbox.

When recipients reply to archived emails, they’ll still be in your inbox. If you don’t want your inbox to be cluttered again, you can set your emails to be archived automatically.

How to Automatically Archive Emails in Gmail

Even if your email is archived, you’ll still receive new messages. There may be some emails that you need to save but don’t want to see in your inbox every time you open Gmail. If so, you can use the filter feature to automatically archive the email as soon as it reaches your inbox. The method is as follows:

  1. Open the email you want to automatically archive.

  1. Click the three-dot icon in the upper-right corner, below the printer icon.

  1. Select the “Filter messages like this” option.

  1. Press the “Create filter” button in the pop-up window below the search field.

  1. Check the “Skip Inbox (Archive)” box.

  1. Click the “Create Filter” button at the bottom right.

Keep Your Inbox Clean

The archive feature is an effective solution to keep your inbox clean and not make you feel dizzy when you look at it. The good thing is that this archive will not permanently delete emails. In fact, archived emails can be returned to the inbox at any time if necessary.

Have you ever felt that your inbox looks messy? How do you handle it? Write your comments below!

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